Terms and Conditions

Event Terms and Conditions

This document establishes the terms and conditions (hereinafter, the "Terms") for participation in the event organized by Grupo Delcen, called "the Event."

2.1 Participation Fee

The participation fee includes only the services specified on the official event page at the time of registration.
All other expenses, including but not limited to travel, accommodation, and meals, are the sole responsibility of the attendee.
The participation fee is non-refundable and non-transferable.

2.2 Changes in Dates

Grupo Delcen reserves the right to modify the event dates if necessary.
The attendee is responsible for any additional expenses arising from these changes, including transportation, accommodation, or other services contracted with third parties.

2.3 Insurance and Health

Attendees must have adequate insurance coverage for their logistical arrangements, including cancellation and travel interruption insurance.
They are also responsible for their health and safety during the Event.
Grupo Delcen assumes no responsibility for financial losses resulting from schedule changes, illnesses, accidents, or any situation occurring during the Event.

2.4 Hotel Reservations

Grupo Delcen may offer discounted rates for hotels associated with the event. Attendees are responsible for managing their hotel reservations directly with the Grupo Delcen team.
Grupo Delcen only acts as a facilitator for generating reservations with the host hotel. The host hotel is solely responsible for providing the final lodging service.
Grupo Delcen is not responsible for any inconveniences or problems related to the services provided by the hotel. It also cannot guarantee room availability at the time of requesting a reservation. Clients may choose to manage their own lodging reservations directly with the host hotel. In such cases, Grupo Delcen is not responsible for inconveniences or problems related to hotel reservations, including room availability and rates.

2.5 Proof of Payment

Proof of payment may be required during the registration process to validate participation in the Event.

2.6 Admission and Retention Rights Clause

Grupo Delcen reserves the right of admission and retention at all times, and may deny access or remove any person from the event at any time and without the need for cause, including but not limited to: inappropriate behavior inside or outside the event, non-compliance with these terms, acts that affect the safety, order, or reputation of the event, its attendees or participants, as well as activities considered unfair competition or conflict of interest.
This right may be exercised before or during the event, even if the attendee has paid their registration fee, without generating any right to a refund, unless expressly stated otherwise by the legal department of Grupo Delcen.

Registration for the event implies the express acceptance of this clause.

3.1 Sponsorship Fee and Contract

The sponsorship fee covers only access to the event, space for a booth, coffee breaks, and cocktails. All other expenses, including but not limited to the commercial booth and its setup, promotional items, travel, accommodation, and meals, are the sole responsibility of the sponsors.
The specific details of the sponsorship fee and obligations are described in the Sponsorship Contract, which sponsors must adhere to.
Any discrepancies between these terms and the Sponsorship Contract will be governed by the provisions of the Sponsorship Contract. In the absence of a sponsorship contract, the Sponsor agrees that they will not be able to make claims for the services established in these Terms and Conditions.

3.2 Changes in Dates

Grupo Delcen reserves the right to change the event dates if necessary. Sponsors are responsible for any additional costs incurred due to these date changes, including but not limited to travel and accommodation expenses.

3.3 Insurance

Sponsors are required to maintain adequate insurance coverage for their logistical arrangements, including cancellation and travel interruption insurance.
Grupo Delcen is not responsible for any financial loss suffered by sponsors due to changes in the event schedule, damage to their commercial booth, items, or equipment belonging to the Sponsor, or any other unforeseen circumstances.
The sponsor is required to cover any damage caused to the venue's infrastructure, which will be subject to review and determination by the venue staff.

3.4 Promotion

Sponsors must comply with the guidelines and deadlines established by Grupo Delcen.
Promotional benefits and assigned spaces are subject to availability and timely compliance with these guidelines.

3.5 Non-Refundable and Non-Transferable

Sponsorship and participation fees are non-refundable and cannot be used as credit for future events. A participant change may be requested, provided they belong to the same company and is made no less than 15 days before the event date.